Program Evaluation


Paired with our expertise in proposal development, GrantProse can help you…

  • Develop evaluation plans tailored to your program and agency which will make your proposals more competitive,
  • Conduct comprehensive data collection and reporting, including quantitative and qualitative analyses, with minimal burden on agency staff,
  • Carry out various evaluation designs, including formative and summative evaluation, mixed-methods evaluation, and impact evaluation, and
  • Produce reports of evaluation findings suitable for a wide array of audiences such as funding agencies, stakeholders, and the public at large.

About Evaluation

The most common forms of evaluation are formative (also known as process) and summative (also known as outcome) evaluations. When the funding agency indicates that you are required to evaluate your grant project (this is almost always the case), a general rule of thumb for writing the evaluation section is to indicate that you will be conducting both formative and summative evaluations.

Formative Evaluation

Formative evaluation focuses on how a program is being implemented. It describes how the program operates, the services it delivers, and the functions it carries out. It identifies the procedures undertaken and the decisions made in developing the program. Much like monitoring, the formative evaluation addresses whether the program was implemented as originally designed (fidelity) and is providing services as intended. Formative evaluation is typically an ongoing activity, occurring throughout the period of program operations. As such, the formative evaluation is also a vehicle for periodically organizing and providing feedback information on program operations, information that can be useful to introducing refinements and improvements in the program. When changes are introduced to program operations, formative evaluation will explain why and how these deviations from the original design came to be. By documenting the program’s development and operation, it allows an assessment of the reasons for successful or unsuccessful performance, and provides information for potential replication.

Summative Evaluation

Summative evaluation is used to measure progress towards the goals/objectives/outcomes of the program and identify the results of a program’s effort. It seeks to answer an overarching question, “What difference did the program make?”, providing a statement about the net effects of a program after a specified period of operation. Summative evaluation typically investigates and quantifies change…what has changed over the period of the program. While formative evaluation addresses a question of how change occurred, summative evaluation measures the nature and/or amount of this change. The emphasis on measurement in summative evaluation often requires that objectives or outcomes be written in a numerical fashion (e.g., Among participants in this program, there will be a 10% increase passing their final exam relative to baseline from the previous year.). The summative evaluation is often conducted at specific points in time, when data become available, and results of the summativce evaluation may be an important determinant of whether the program receives continued support.


North Carolina State University, Department of Biology
Students Discover: Improving Middle School STEM Outcomes through Scaling Citizen Science Projects
Contact: Dr. Rob Dunn, Associate Professor, NCSU Department of Biology, (919) 513-7569

Wichita Public Schools, Wichita Kansas
Contact: Kimberly Burkhalter, [email protected]

Saint Augustine’s University
Bridge Activities for Accelerated and Transitional Students
Contact: Kasimattie Cox, Post-Award Specialist, (919) 516-4515

Meredith College
Environmental Sustainability Initiative
Contact: Dr. Elizabeth Wolfinger, Vice President Academic Planning and Programs, (919) 760-8514

Craven County Schools
STEM Learners Today, STEM Leaders Tomorrow
Contact: Annette Brown, Assistant Superintendent for Instruction, (252) 514-6356

Craven County Schools
Joining Forces to Read
Contact: Rennie Lee, Director Reading, Systems Improvement, Staff Development, (252) 514-6354


For more information on how GrantProse could serve as an independent evaluator for your project, please contact us.